Document control that works with your systems
APDocs is an API-first document control platform designed for operational teams that need traceability, governance, and fast access to the right information.
Pull files securely from the workflows your teams already use, push structured spreadsheet data back into your systems, and maintain a complete audit trail across every revision and approval.
APDocs works alongside Caspio and Smartsheet: your workflow decides when a document is filed, and APDocs takes care of storing, versioning and linking it back to the record. See how it works.
Start small, scale confidently — usage-based by design, with the controls needed for regulated and high-compliance environments.
Product Information
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AWS Serverless architecture
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Global, multi-region availability
- Pull Files
- Push Data
- Resilient
- Audit trail
- Index
Pull files from your workflow processes
Retrieve controlled documents on demand via API, then index and store them securely — so teams always get the right file, at the right time, with the right permissions.
- Fetch by project, content, or unique document ID
- Permission-aware access that respects roles and governance
- Serve the latest approved revision (no duplicate “final-final” files)
- Support automated downloads for portals, apps, and workflows
- Reduce manual handling and email-based document sharing
Push structured data back to your systems
Keep systems aligned by pushing CSV data back into your workflows — without re-keying, copy/paste, or inconsistent interpretation.
- Sync CSV files with your tables and sheets
- Trigger push workflows on file upload
- Standardise naming, classification, and update rules
- Apply updates in one step, or review and accept them first
- Improve data quality across programmes and operations
Resilient by design
APDocs is built to support operational delivery — reliable access, predictable performance, and stability as usage grows.
- Scales with demand without redesigning your workflows
- Designed for high availability and consistent access
- Clear separation of environments and access boundaries
- With Wasabi storage (our standard), a hidden Covert Copy™ of every file, virtually air-gapped, for ransomware recovery
- Records and audit history backed up continuously, and restorable to any point in the last 35 days
- Works as a dependable backbone for document-critical processes
Tamper-evident audit trail built in
Every action on a document is recorded in a hash-chained history, so audits, reviews and governance are straightforward.
- Full revision history with traceable changes over time
- Every access, change and approval recorded in a hash-chained log
- Change or remove an earlier record and the chain breaks, so it is flagged
- Stored files locked against deletion or overwrite for their retention period
- Support retention and controlled access for regulated environments
Indexed for fast retrieval and better governance
Find documents quickly using structured metadata — and turn document control into something measurable, reportable, and manageable.
- Search and filter by project, asset, client, status, and category
- Consistent classification that supports reporting and oversight
- Reduce time lost to folder-hunting and duplicate storage
- Improve visibility of gaps, overdue approvals, and risk areas
- Enable dashboards and portfolio-level insights
Explore APDocs further
How it works
Four steps from your existing Caspio or Smartsheet workflow to controlled, audit-ready filing.
See how it worksHeliarc Technology
Secure electronic certification and automatic expiry tracking for nearly 1,000 customers.
Read the case studyUsage-based plans
Plans from £120 a year with unlimited users, so you pay for documents, not seats.
See APDocs pricing